Legal registered alias

[Steven McIntire Allen]

A little known privilege of foreigners in Japan, at least little known among Westerners, is the right we have to register a legal alias (通称名/tsushomei). Many Japanese use an alias, for instance women use their former names in the workplace, and Japanese refer to this as a 通称名, but ONLY foreigners can actually LEGALLY register an alias.

Koreans and Chinese frequently do this to accommodate their native language characters which are not included in the Japanese ideograph list approved by the Japanese government. A legal registered alias is incredibly convenient in Japan because it fits nicely on forms, is very easy to explain on the phone, and just generally makes life easier. Also, Japanese think foreigners taking a Japanese name is great, and respect you for adopting a more Japanese approach.

I recommend choosing a very recognizable name from a Japanese perspective. Don't try to get creative with some meaningful ideographic characters so that you are trying to transliterate your Western name into Japanese. If you do not use something sweet and simple, you are just compounding the problem of your foreign name. If you can make your alias relate to your name, great, but don't try to make some fancy name that Japanese are not going to quickly recognize.

One thing I did not do, and I wish I had, was consider the historical meaning of my Western name. There is a surprising amount of information on the Web about what a name means, and you can easily research the origins of your Western name. You may want to incorporate the historical meaning of your name to determine a Japanese name. However, again, don't disregard my cardinal rule of a Japanese alias: the goal is to make your life easier with a convenient name, not complicate it with an inventive, 'unique' name.

The best way is to take several months and ask many different Japanese for their ideas, and their opinions of the characters you are considering. You should give more weight to the opinions of people whom you respect more. However, taking advice from a cross-section of Japanese people enables you to find a versatile alias, and weighing the opinions of Japanese who are more familiar with you provides a more appropriate alias.

In my case, my personal name for my alias is Masahisa/眞久 because in English people call me Mak, short for McIntire. This comes out to Makku in Japanese. Those characters for Masahisa might be read something fairly close to Makku, so it kind of fits, but not quite. Most importantly, Masahisa is a fairly common name, and Japanese grasp it easily.

My family name for my alias is Minamoto/源, as in The Tale of Genji. Every literate Japanese knows how to write this character so that is a big advantage. Another advantage of my chosen name is my last name is only one character, so writing it is quick and convenient. I chose the name because I wanted an extremely Japanese name, and I enjoy history. On the left is one version of the Minamoto Family Crest, all of which use minor variations of the Sasarindo leaf. I use it on my stationary, and I used it on my hakama at my wedding.

To register your alias is very simple. Just decide on your name, label your postbox with the name you want for an alias, and mail yourself a postcard addressed to that name. Take the delivered postcard to the place where you register your domicile.

All my Japan credit cards (e.g. Sumitomo Mitsui), health insurance (IMG), bank accounts (e.g. Shinsei), and everything outside of work use my alias. My work involves marketing myself as a foreigner, so I do not use my Japanese name at work, although I often wish I could when I am trying to leave a phone message. I have a registered seal using the name as well, but then you can have a registered seal showing anything you prefer.

I have a personal email account using the name, including my mobile phone email. Again, this makes explaining your email address incredibly easy. Also, you can set Web-based email to forward more than one email address to the same account.

Also, my US credit card companies (Citibank, CapitalOne, Bank of America) are very willing to issue me a credit card for each name. I use the credit cards with my Western outside Japan, and the credit cards with my Japanese name in Japan. This is convenient because there is no government issued transliteration of your Japanese name. However, you can get a photo on some Japanese credit cards. I have one on my Sumitomo Mitsui Visa, and I can sometimes use that to prove to non-Japanese speakers that my name is actually Masahisa Minamoto, but I don't often let myself get into a situation where I need to do so.

Curiously in Japan, very few Japanese even blink an eye when I hand them my credit card. I always sign my name using my Japanese ideographic characters if using my Japanese name. It is faster, and easier than katakana. Rarely, if ever does someone turn it over to check my signature.

The major drawback is now you have to decide which name to use where. I keep it simple by always using my Japanese name in Japanese, and for as many Japan-related matters as possible. I use my Western name in English, and for matters outside Japan. Another problem is my legal name has not changed, so my spouse and children have to use my legal name. However, my spouse uses my Japanese name as an alias much like any Japanese uses an alias.

I started this blog because quite a few people were asking me about my name, but I could not find any information about a Japanese alias in English on the web. If you find a web site explaining Japanese registered aliases in English, please let me know. If you have any questions, please don't hesitate to let me know. I enjoy discussing this, and cannot recommend adopting a legal alias strongly enough.

[Steven McIntire Allen]

Jun:

Yea, they came from Korea, and the Koreans came from Mongolia. Genetically, the closest DNA to Japanese is Mongolia. The historical biological link is why the Japanese colonized that portion of China in the early 20th century, and still concentrate factories and economic development in that area.

I am sure your father-in-law had a good, nervous, chuckle. The Japanese would not consider that a compliment, and acknowledging the connection would require a person who recognizes his own culture's ignorance, which tends to be in short supply in many cultures, not the least of which is my country of citizenship.

Anyway, this is irrelevant. Rather than going on back and forth here, about how to proceed, I see you accepted my invite to link with you, so let's carry on this discussion privately, and we can post information here when we have a better idea of the final result.

Regards,
Mak

[Steven McIntire Allen]

Jun:

Wow, this is a toughie. Things are becoming stricter. I suspect there are some inconsistent rules as the government tries to figure out how to make the system better.

First of all, tell your wife's family to take a hike. If foreigners should use their foreign names, then why doesn't your wife's family use their Mongolian names? As you may know, the vast majority of Japanese are ethnically Mongolian, albeit tens of thousands of years ago.

My guess is that there is some organization/company somewhere that will let you use the alias. For instance, I registered for an ID at the Osaka Nishi-ku pool without even showing them an ID, but the pool administrators used my alias with my photo on the ID. Have you explained the problem to the City Hall? Do they have a foreigner's consultation service at the City Hall? This would be different than the Foreigner's Registration counter, and may only be available once a week or something.

Another idea is to just try posting yourself a letter with the name on it. Be sure to put the name on the mailbox first. The more official you can make the letter, the better. For instance, see if you can register for a store membership or something using the name, and then they will mail you the card.

Let me know how things turn out. If I know more, I may be able to help.

Regards,
Mak

[Steven McIntire Allen]

I lived in Tokyo for five years. Now I live in Osaka. I am not surprised they have strengthened the criteria. The criteria seemed surprisingly simple to me and everyone I told about it. Let me know how it works out.

[Jia Chen]

Where do you reside in Japan??
because in Tokyo(Katsushika ward) the requirements are to have letters or utility bills that are more than three months old to register a 通称名、、
so now I have to wait for three more months...

[Steven McIntire Allen]

Funny you should write that. I just finished telling the intern in our office not to tell a client "what you have to understand is". Clients, or anyone for that matter never "have to understand". If you want to be persuasive, phrases like that or "you need to remember" are best avoided.

Also, I noted in the article that "my spouse and children have to use my legal name." Your wife and kids cannot use the alias at all: either in Kanji or katakana, unless they are foreigners and register their own alias. If you become a Japanese citizen, and you use the same Kanji name, they can use that Kanji.

Certainly using a different alphabet is discriminatory, but there is a fine line between discrimination and exerting pressure on people to conform to societal norms so that the culture is strengthened by cohesiveness. If you want to take citizenship you may. Many foreigners in Japan whine about being discriminated against, and then continue the behavior which causes Japanese to discriminate.

No other country assimilates foreigners as thoroughly and effectively as Japan. Americans wax poetic about their melting pot, which is in fact not much of a melting pot when people retain their ethnic and cultural identity for centuries. Then Americans turn around and bash Japan for making people conform. A wee bit hypocritical, no? As the late Sen. Moynihan said, America is more of a mosaic than a melting pot.

Thanks for your comment. I'd be glad to post more of them in the future if you complete your profile.

[aw]

this would work well for some people and if so go for it - but you need to remember that if you have a japanese wife and kids they are not allowed to put your name into kanji like this(they have to use the katakana form).
also your comment about "adopting a more japanese approach" is strange because it is the japanese who are forcing foreigners to use a different alphabet for their names.katakana is a way to discriminate against foreigners and their families forever until the name dies out.no other country forces foreigners to use a different alphabet from the native people .

[Steven McIntire Allen]

yea, I have been meaning to do that for awhile, thanks for the motivator

[P Alb]

Cool, and mention this website on Wikipedia too if you get a chance. We need more insightful content like the article you just posted.

[Steven McIntire Allen]

Thanks. I have now made a listing for this on Wikipedia. Please have a look at it, and let me know what you think or edit it as you feel appropriate.

Mak

[Brian]

This is some interesting information. Thanks for passing it along.